Construction of an International Conference Centre for the Institute of Human Virology, Nigeria (IHVN)

The Institute of Human Virology, Nigeria (IHVN) commissioned the construction of a modern International Conference Centre to support its research, training, and international engagement activities. The facility was designed as a multi-functional complex featuring integrated offices, lounges, a rooftop restaurant, a multi-level car park, and associated external works.

Client

IHVN
Location

Emeritus Umaru Shehu Ave,
Airport Road, Abuja
Commissioned as:

Quantity Surveying Consultant

Project Type /International Conference Centre with Integrated Facilities

“Y. S. Associates Ltd. was engaged as the Quantity Surveying and Cost Management Consultant, responsible for providing comprehensive cost planning, procurement, and financial control services throughout the project lifecycle.

The Challenge

The project’s scope and functionality presented several complexities:

Integration of multiple facilities within a single development
High-quality finishing requirements for conference and hospitality spaces
Coordination of structural, mechanical, electrical, and external works
Strict cost control for a donor-supported institutional project
Efficient scheduling to meet operational timelines

These factors required precise cost planning and proactive financial management.

Process:

Integrated Cost Planning for a Multi-Use Facility

At the planning stage, Y. S. Associates worked closely with the design team to develop a cost framework that aligned with the functional and architectural vision of the project.
Key Activities Included:
1. Preparation of preliminary cost estimates
2. Development of detailed cost plans Cost evaluation of alternative design solutions.
3. Budget alignment across conference, office, hospitality, and parking components.
This ensured that all functional elements were delivered within the client’s financial expectations.
Structured Procurement and Contract Administration

Y. S. Associates implemented a transparent and structured procurement strategy to ensure quality and value for money.
Responsibilities Included:
1. Preparation of Bills of Quantities and tender documentation.
2. Coordination of the tendering process.
3.Technical and financial evaluation of contractor bids.
4. Preparation and administration of contract agreements.
This approach ensured the selection of competent contractors under clearly defined contractual terms..
Active Cost Control and Financial Oversight

During construction, Y. S. Associates maintained strict financial oversight to ensure cost discipline across all aspects of the development.
Core Functions Included:
1. Interim valuations and payment certifications.
2. Monitoring of variations and cost implications.
3. Financial reporting to the client.
4. Coordination with project stakeholders.
5. Preparation of final accounts.
This proactive approach ensured the project remained within budget while maintaining high-quality standards.

Project Outcome

The International Conference Centre was successfully delivered as a modern, multi-functional facility that supports conferences, training, research collaboration, and hospitality services.

Key achievements included:

Delivery of a fully integrated multi-use facility
High-quality architectural and interior finishes
Efficient coordination of structural and building services
Completion within approved financial parameters

Planning a Complex Institutional or Conference Facility?

Y. S. Associates provides expert quantity surveying, cost management, and project advisory services for large-scale and multi-functional developments.

Contact us today to ensure your project is delivered with financial discipline, quality assurance, and professional excellence.